Coaching for Leaders

Liane Davey: Thoughtload

For the past 25 years, Liane Davey has researched and advised teams on how to achieve high performance. She is the author of You First and The Good Fight and is a regular contributor to Harvard Business Review. She is the author of the new book Thoughtload: Manage the Madness and Free Your Team to Do Great Work (Amazon, Bookshop)*.

We all love to hate our task lists. However, we can do a lot better with just a bit of strategy. In this conversation, Liane and I explore how to make our task list work for us instead of against us.

Key Points

Often it’s not really the workload that’s crushing – it’s more so the thinking about all the workload. That’s what thoughtload is.

The problem with a to-do list is that everything goes on it. Thus, to-do lists are terrible for managing your attention.

Instead of one task list, keep a limited amount of tasks on three priority lists.

Category 1 list: your most important outputs and outcomes.

Category 2 list: what you do to help others achieve their most significant outcomes.

Category 3 list: administrative stuff.

Four questions determine what gets on your lists:

Important (an activity that will add value to a key output or outcome)?

Urgent (something with growing negative consequences if you wait)?

Targeted (a task that no one can do as efficiently or effectively as you)?

Essential (core to creating the critical value, not just a nice-to-have)?

Resources Mentioned

Thoughtload: Manage the Madness and Free Your Team to Do Great Work by Liane Davey (Amazon, Bookshop)*

Interview Notes

Download my interview notes in PDF format (free membership required).

Related Episodes

The Scientific Secrets of Daily Scheduling, with Daniel Pink (episode 332)

Align Your Calendar to What Matters, with Nir Eyal (episode 431)

How to Take Back Your Evenings, with Guy Winch (episode 783)

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Eric Ries: Incorruptible

Eric Ries is the creator of the Lean Startup method, and the author of the New York Times bestseller The Lean Startup, The Leader’s Guide, and The Startup Way. Over the last two decades, his ideas about continuous innovation, long-term thinking, governance, and market reform have reshaped company building and management practices. He is the author of Incorruptible: Why Good Companies Go Bad…and How Great Companies Stay Great (Amazon, Bookshop)*.

If you build a great organization, the predators will come. With the right principles in place, not only can you protect what you love, but help many people flourish because of it. In this conversation, Eric and I show you exactly where to start.

Key Points

Most leaders are one acquisition, one IPO, one board meeting away from seeing something they love turn into something they hate.

If you build something great, they will come. The “they” are the predators who are willing to kill the golden goose.

Financial gravity is the force no one controls but everyone obeys. Appreciating its realities and laws will help you build stronger.

Rather than framing profit as good or bad, define profit as how you contribute to human flourishing.

Harder is easier. Rather than viewing principles as a burden, the best leaders see principles as opportunities.

Design the business model so the organization prospers only via mission attainment.

Resources Mentioned

Incorruptible: Why Good Companies Go Bad…and How Great Companies Stay Great by Eric Ries (Amazon, Bookshop)*

Interview Notes

Download my interview notes in PDF format (free membership required).

Related Episodes

Doing Better Than Zero-Sum Thinking, with Renée Mauborgne (episode 641)

Crafting the Modern Business Plan, with Seth Godin (episode 704)

Notice Disruption and Innovate Through It, with Steve Blank (episode 761)

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Guy Winch: Mind Over Grind

Guy Winch is a psychologist and bestselling author who advocates for integrating the science of emotional health into our daily lives. His TED talks have attracted over 35 million views, and his books have been translated into more than 30 languages. He is co-host of the Ambie-nominated Dear Therapists podcast and the author of the book Mind Over Grind: How to Break Free When Work Hijacks Your Life (Amazon, Bookshop)*.

Some of our parents got to work in the morning, put in a full day, and then by dinner time, didn’t think about work or do it until the next morning. That’s not reality for a lot of us today, so in this conversation, Guy and I explore what you can do to take back your evenings.

Key Points

Most work stress isn’t experienced at work.

Healthy thinking is intentional and leads us somewhere useful. Unhealthy thinking (rumination) isn’t intentional and tends to repeat the same script. It feels more like unpaid work.

To interrupt rumination outside of work, first label it and then associate it with disgust, disdain, and annoyance. Treat it like you would a skunk sitting next to you on the couch.

Rituals help our brains make a distinction between time to work and time to recover. Rituals are most powerful when they invoke one or more of our five senses to signal a shift to our brains.

Often we think of relaxation and recovery the same way our grandparents did who often did more manual work. Work today tends to be more mental and emotional, so indexing on ways to engage physically during recovery times is helpful.

Rather than just assuming that doing nothing, sitting on a beach, or seeing the sights is the best vacation, consider engaging in the things you love that you normally don’t get to do.

Resources Mentioned

Mind Over Grind: How to Break Free When Work Hijacks Your Life by Guy Winch (Amazon, Bookshop)*

Interview Notes

Download my interview notes in PDF format (free membership required).

Related Episodes

Align Your Calendar to What Matters, with Nir Eyal (episode 431)

What to Do With Your Feelings, with Lori Gottlieb (episode 438)

How High Achievers Begin to Find Balance, with Michael Hyatt (episode 522)

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Activate your free membership for full access to the entire library of interviews since 2011, searchable by topic. To accelerate your learning, uncover more inside Coaching for Leaders Plus.

Gustavo Razzetti: Forward Talk

Gustavo Razzetti is a culture change instigator, speaker, and CEO of Fearless Culture, a culture design consultancy. He helps leaders build teams that talk about what matters—even when it’s uncomfortable–through his books and tools, including the Culture Design Canvas. He is the author of Forward Talk: The Bold New Method for Getting Teams Unstuck (Amazon, Bookshop)*.

The beauty of a team is that we can get so much more done with collaboration. It also means that sometimes we surrender our responsibility to others. In this conversation, Gustavo and I explore what to do when a team gets stuck.

Key Points

Conversations are the foundation of collaboration. Without them, teams quickly build conversational debt.

We don’t stay silent because we’re scared. Rather, we stay quiet because we surrender our responsibility to others.

Many of us overestimate our courage. We believe that we’ll say something, but studies show that often we do not.

Forward Talk accomplishes two things: (1) addresses the real issue and (2) focuses on the future.

See information as an opportunity instead of an obstacle. Courage can begin with admitting what you don’t know.

Perspective is the choice to share your views instead of surrendering your judgment to social pressure.

Responsibility is a commitment to understand the systemic issues instead of entering into blame.

Resources Mentioned

Forward Talk: The Bold New Method for Getting Teams Unstuck by Gustavo Razzetti (Amazon, Bookshop)*

Interview Notes

Download my interview notes in PDF format (free membership required).

Related Episodes

Getting Better at Internal Communication, with Roy Schwartz (episode 687)

Help Your Team Coach Each Other, with Keith Ferrazzi (episode 709)

What Really Matters for Team Success, with Colin Fisher (episode 748)

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Activate your free membership for full access to the entire library of interviews since 2011, searchable by topic. To accelerate your learning, uncover more inside Coaching for Leaders Plus.

Bonni Stachowiak: Teaching in Higher Ed

Bonni is the host of the Teaching in Higher Ed podcast, Dean of Teaching and Learning and Professor of Business and Management at Vanguard University, and my life partner. Prior to her academic career, she was a human resources consultant and executive officer for a publicly traded company. Bonni is the author of The Productive Online and Offline Professor: A Practical Guide (Amazon, Bookshop)*.

In this reflection episode, Bonni and I look back on recent past episodes and discuss questions, feedback, and insights that have surfaced from recent conversations.

Key Points

Dave responded to this question from Margaret Andrews:

What does success look like for you?

“You can have everything in life you want if you’ll just help enough other people get what they want.” -Zig Ziglar

“Success is the progressive realization of a worthy ideal.” -Earl Nightingale

Bonni responded to this question:

What feedback have you received over the years about how your actions and behaviors impact others?

Resources Mentioned

To be of use by Marge Piercy

Related Episodes

How to Get Way Better at Accepting Feedback, with Sheila Heen (episode 143)

Six Questions Every Leader Should Ask Themselves, with Margaret Andrews (episode 750)

How to Lead a Meaningful Cultural Shift, with David Hutchens (episode 755)

Discover More

Activate your free membership for full access to the entire library of interviews since 2011, searchable by topic. To accelerate your learning, uncover more inside Coaching for Leaders Plus.